How aListEngine Supports Auction Cataloging from Intake to Export
Photograph the items, group them into lots, review the descriptions, and download the catalog files with aListEngine.
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A room full of items can leave your team with hundreds of photos and a lot of writing. aListEngine helps you keep those photos with the right lots, prepare descriptions, and download files for your auction platform.
Here is how to take a small batch through the process before tackling a full sale.
1. Create a folder for the sale
Use a separate folder for each auction. Give it a name your team will recognize, such as Summer Estate Catalog. Keep that sale’s imports and listings in the same folder so nobody has to guess where the photos belong.
If several people are photographing, agree on lot numbers first. For example, one person can handle 101–150 and another 151–200.
2. Photograph each lot together
Take a clear picture of everything the buyer will receive, followed by labels, included parts, and any damage. Finish one lot before moving to the next.
With the mobile app, you can capture photos and notes offline, then sync them to the web workspace when you have a connection. On your computer, confirm that all the expected photos have arrived.
Follow the phone-to-desktop guide for the capture and sync steps.
3. Turn the batch into separate listings
Open Imports, select the batch, and choose Open in full page. On the Bulk Import screen, check the photo order and mark the first photo of each lot.
Open Lot Groups to check the result. A lamp and its detail photos belong together; the next item needs its own group. Choose Separate Lots, check the totals, then Split to Drafts.
See how to turn auction photos into lots for a worked example.
4. Review the description beside the photos
Open a created listing. If it does not yet have a description, choose Save and Analyze to create one. aListEngine prepares editable wording so you have a starting point.
Check the title, included items, condition, and measurements. Add what you checked in person. For a drill, say whether the battery and charger are included and what you tested. For furniture, add dimensions and describe visible wear.
AI Insights can help you spot details that need another look. Your team decides which information belongs in the final description. Check any suggested price against your own research before using it.
See the description review guide for an example.
5. Download the catalog and photos
Return to the sale folder, choose Export, and select your supported destination. Include images when you need the photo package.
Import the downloaded files into your auction platform and check a few lots before publishing the sale. Confirm that the photos, lot numbers, titles, and descriptions match.
For HiBid through AuctionFlex 360, follow the export and import guide.
Start with three lots
Try a single item, a tool set, and a pair of items sold together. Complete the photo, grouping, review, and export steps for those three lots. That gives your team a routine to follow for the rest of the sale.